How to Grow Your Newsletter Readership

To be very honest, I don’t like newsletters. Maybe it because I am the type who likes to Google specific information I want to find or maybe it is because it always requires an extra click to view the content.

Whatever it is, for a very long time, it had prevented me from viewing the newsletter as an important engagement tool. With an average of 18% open rate I couldn’t understand why my colleagues at the consulate spend so much valuable time wording and rewording items, scavenging the web for information to post, and pressuring us all with deadlines. good newsletter

But then one day, my boss decided to pass on the task to me. As much as I didn’t want it, it only seemed right that the newsletter resides with the person responsible for digital diplomacy, right?

Not wanting to waste my time, I decided that if I am to deal with this headache, I have to do it right and make it worth the while. With the help of David, my dear intern at the time, we managed to increase our readership from 18% to 38%. A rate much higher than the 19-25% average most companies and non profits expect, and than the 12-20% average many diplomatic missions are accustomed to.

Here are a few things we did, I hope this helps other diplomatic missions increase their reach:

* Note- we used constant contact as our platform.

Content:

  • We decided to focus on “soft news” and only refer to political matters if absolutely necessary, and even then, rather than issue a statement, we embedded it into the opening greeting paragraph/section.
  • We tried, as much as possible to localize our newsletter by bringing the stories of our activities in the region as well as coverage of events (academic, cultural or other), business and companies. For news items that occurred in Israel, we found a local connection and tackled it from that angle (family member, a person involved etc)
  • We gave 1 video and 1 travel tip each week.
  • We made a spotlight section that gave us the freedom to post uncategorized material and/or promote conferences in Israel.
  • Event listing – Always in the same part of the newsletter and always updated. The list would always include the basic Who What When Where info + a small pic, both linked to the full information either on the consulate’s website and/or the venue’s.

Layout:

  • 2 column newsletter – I find that one item leads you to read the next item in the column next to it. You can really play with this in the sense that if you have something less attractive that must be posted, etc
  • Clean colors – White background, black writing, friendly font, orange borders, and blue titles.
  • Images – For the most part, we had the pics and text appear together rather than one before the other. For events happening in Israel or travel tips, we tried to use less iconic images to stimulate curiosity which increases the click count.
  • Keeping it short – Few sentences and a link to full story on our website (not “read more” but using keywords to help with the website’s SEO)

Back work – clean up:

  • We did our research and moved all of those who never open the newsletter to a group we called “zero opens”.
  • We fixed all the broken/wrong email addresses
  • We removed non active users

Gimmicks – highly important:

  • We changed the setting so that it appears as an email from the consul general by using his first and last name.
  • We gave each email a different name and a title that reflects on the content in an attractive, localized way.
  • We started sending the email 2 hours earlier than we used tom right before lunchtime on a Friday.
  • We shared in on Face book and twitter.

Once published, the newsletter would be tweeted and posted to Facebook.

Remember, you can always use the Join My Mailing List App to connect Facebook fans and one-time visitors from your page to your mailing list.

There are many more tricks and tips that can help you increase your newsletter’s reach. But the most important thing to remember is this:

If someone signed up for your newsletter and or are following, they might be following your counterparts in other cities in their country or even in other parts of the world. In light of that you must make yourself relevant- not by publishing the same unified content but by creating your own content, give people a reason to follow you and not someone else.

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